There are umpteen built-in styles and you can create your own. I could immediately see which author wrote which paragraph because each author had used his own formatting! Use the built-in styles But the document made them look like amateurs.
These were highly-regarded, senior academics. My friend had authored the article with a colleague. Once upon a time an academic friend sent me a draft of an article for a prestigious journal. Changed your mind? Undo, and the big change is gone.Īn aside: A real-life example of failing to use styles If you decide that all Heading 2 paragraphs need a bit more space before them, modify the style and all your Heading 2s are changed. When you have used styles consistently, you can make big instant changes to your document. If you try to format text applying each property separately, you've got almost no chance of consistency.Īpplying a style gives you power over your document If it's bulleted or numbered, it may have another 40-odd settings. If you format text with styles then you know, with certainty, that your document is formatted consistently.Ī paragraph style has well over 100 properties. And, you have to remember what the settings are.
#HOW TO QUICKLY ACCEPT ALL FORMATTING CHANGES IN WORD HOW TO#
Those two keystroke combinations alone will save hours of mucking around trying to remember whether the major headings were 14pt bold or 16pt not bold.įor more ways to apply styles, see How to apply a style in Microsoft Word.Īpplying a style to a paragraph takes one or two mouse clicks.Īpplying the font, font size, font colour, bold, italic and other formatting properties takes several mouse clicks or keyboard strokes for eachproperty. If you're a keyboard fanatic, try Alt-Ctrl-1 to apply Heading 1 style. You can even decide what styles to show in that gallery. Click the thumbnail for the style you want and your text is formatted. In Word 2007 and Word 2010, on the Home tab, use the Quick Styles gallery. (And if Word is in charge, we're all doomed!) Why bother with all this style stuff? If they're not controlling styles, Word is controlling them. Your team can be more productive if they use styles to format text. They go through 35 mouse clicks in 12 formatting dialog boxes, just to avoid using a style."įrom Getting started with styles [NOTE: outdated link removed by Lene "Avoiding styles is a hobby for some Word users. The basic way to format text in Word is to apply a style: A Tip for managers
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